Privacy Policy

1. Information We Collect

1.1 Personal Information

We collect personal information that you voluntarily provide to us when you express interest in our philanthropic services, participate in our programs, make donations, or contact us. The types of personal information we may collect include:

• Full name and contact details (email address, phone number, mailing address)
• Organization name and professional information
• Donation history and financial information for processing contributions
• Grant application details and supporting documentation
• Communication preferences and correspondence with our team
• Educational background and areas of philanthropic interest
• Tax identification information for charitable giving purposes

1.2 Automatically Collected Information

When you visit our website, we automatically collect certain information about your device and browsing behavior. This information helps us improve our website functionality and user experience:

• IP address and geographic location data
• Browser type, version, and operating system
• Pages visited, time spent on pages, and navigation patterns
• Referring website addresses and search terms used
• Device identifiers and mobile network information
• Cookies and similar tracking technologies data

1.3 Information from Third Parties

We may receive information about you from third-party sources, including partner organizations, public databases, and social media platforms. This information helps us verify details, prevent fraud, and enhance our understanding of your philanthropic interests and capacity.

2. How We Use Your Information

Julian & Varue Foundation uses the collected information for various legitimate purposes related to our philanthropic mission and operational needs:

2.1 Service Delivery and Communication

• Processing and managing grant applications and charitable contributions
• Providing philanthropic guidance and educational resources
• Responding to inquiries and providing customer support
• Sending newsletters, updates, and information about our programs
• Facilitating connections between donors and charitable causes
• Organizing and managing educational events and workshops

2.2 Analytics and Improvement

• Analyzing website usage patterns to improve user experience
• Conducting research on philanthropic trends and impact
• Evaluating the effectiveness of our programs and services
• Developing new philanthropic initiatives and resources
• Personalizing content and recommendations based on interests

2.3 Legal and Security Purposes

• Complying with legal obligations and regulatory requirements
• Preventing fraud, unauthorized access, and security threats
• Protecting the rights and safety of our organization and users
• Maintaining accurate financial and tax records
• Enforcing our terms of service and policies

3. Information Sharing and Disclosure

We understand the importance of maintaining the confidentiality of your information. We only share your personal data in the following circumstances:

3.1 Service Providers and Partners

We may share information with trusted third-party service providers who assist us in operating our website, conducting our business, and serving our community. These providers include:

• Payment processors for secure donation and grant transactions
• Cloud storage and database management services
• Email marketing and communication platforms
• Website hosting and technical support providers
• Analytics and data processing services
• Legal and accounting professionals

3.2 Legal Requirements

We may disclose your information when required by law, such as in response to subpoenas, court orders, or legal processes. We may also share information to:

• Comply with tax reporting and regulatory obligations
• Respond to government requests and investigations
• Protect against fraud and security threats
• Enforce our legal rights and agreements
• Protect the safety of individuals and the public

3.3 Business Transfers

In the event of a merger, acquisition, reorganization, or sale of assets, your information may be transferred as part of that transaction. We will notify you via email or prominent notice on our website of any change in ownership or use of your personal information.

3.4 With Your Consent

We may share your information with other parties when you have given us explicit consent to do so, such as when connecting you with specific charitable organizations or featuring your philanthropic story in our communications.

4. Data Security Measures

Protecting your personal information is a top priority for Julian & Varue Foundation. We implement comprehensive security measures to safeguard your data:

4.1 Technical Safeguards

• Industry-standard SSL/TLS encryption for data transmission
• Secure, encrypted databases with restricted access controls
• Regular security audits and vulnerability assessments
• Firewall protection and intrusion detection systems
• Multi-factor authentication for administrative access
• Regular software updates and security patches

4.2 Organizational Safeguards

• Strict access controls limiting data access to authorized personnel only
• Comprehensive employee training on data protection and privacy
• Confidentiality agreements with all staff and contractors
• Regular privacy and security policy reviews and updates
• Incident response procedures for potential data breaches
• Secure disposal procedures for outdated information

4.3 Physical Safeguards

• Secure facilities with controlled access and surveillance
• Locked storage for physical documents containing personal data
• Secure destruction of physical records when no longer needed
• Visitor management and identification protocols

5. Your Privacy Rights and Choices

We respect your rights regarding your personal information and provide you with various options to control how your data is used:

5.1 Access and Correction

You have the right to access the personal information we hold about you and request corrections if the information is inaccurate or incomplete. To exercise this right, please contact us using the information provided at the end of this policy.

5.2 Data Portability

You may request a copy of your personal information in a structured, commonly used, and machine-readable format. We will provide this information within a reasonable timeframe, typically within 30 days of your request.

5.3 Deletion and Restriction

You may request deletion of your personal information, subject to certain legal and operational limitations. In some cases, we may need to retain certain information for:

• Compliance with legal and tax obligations
• Completion of ongoing transactions or services
• Resolution of disputes and enforcement of agreements
• Fraud prevention and security purposes
• Legitimate business interests and record-keeping

5.4 Communication Preferences

You can manage your communication preferences at any time:

• Unsubscribe from marketing emails using the link in each message
• Update your contact preferences through your account settings
• Contact us directly to modify your communication preferences
• Opt out of certain data collection through browser settings

5.5 Cookie Management

Most web browsers allow you to control cookies through their settings. You can choose to block or delete cookies, though this may affect your ability to use certain features of our website. For more information about cookies and how to manage them, visit your browser's help section.

5.6 Do Not Track Signals

Some browsers include a "Do Not Track" feature. Currently, there is no industry standard for how to respond to these signals. We do not currently respond to Do Not Track signals, but we are committed to providing you with meaningful choices about the information collected on our website.

6. Cookies and Tracking Technologies

Julian & Varue Foundation uses cookies and similar tracking technologies to enhance your browsing experience and gather information about how our website is used.

6.1 Types of Cookies We Use

6.2 Third-Party Cookies

We may allow trusted third-party services to place cookies on your device for analytics, advertising, and social media integration purposes. These third parties have their own privacy policies governing their use of your information.

6.3 Managing Cookies

You can control and manage cookies in various ways. Please note that removing or blocking cookies may impact your user experience and some features may no longer function properly. Most browsers accept cookies automatically, but you can modify your browser settings to decline cookies if you prefer.

7. Children's Privacy

Julian & Varue Foundation is committed to protecting the privacy of children. Our website and services are not directed to individuals under the age of 18, and we do not knowingly collect personal information from children.

7.1 Age Restrictions

If you are under 18 years of age, you may only use our website with the involvement and consent of a parent or legal guardian. We require that any personal information provided by or on behalf of minors be submitted by a parent or guardian.

7.2 Parental Rights

If we become aware that we have collected personal information from a child under 18 without proper parental consent, we will take steps to delete that information as quickly as possible. Parents or guardians who believe we may have collected information from their child should contact us immediately.

7.3 Educational Programs

When we conduct educational programs or events that may involve minors, we obtain appropriate consent from parents or guardians and implement additional safeguards to protect children's privacy and safety.

8. International Data Transfers

Julian & Varue Foundation is based in the United States, and your information may be transferred to, stored, and processed in the United States or other countries where our service providers operate.

8.1 Data Protection Standards

When we transfer personal information internationally, we ensure appropriate safeguards are in place to protect your data in accordance with applicable data protection laws. These safeguards may include:

• Standard contractual clauses approved by relevant authorities
• Privacy Shield certification or equivalent frameworks
• Binding corporate rules for intra-organizational transfers
• Adequacy decisions by competent regulatory bodies
• Your explicit consent for specific transfers

8.2 Cross-Border Cooperation

We may share information with international partners and organizations as part of our philanthropic mission. In such cases, we ensure that appropriate data protection agreements are in place and that recipients maintain adequate security measures.

9. Data Retention

We retain your personal information only for as long as necessary to fulfill the purposes for which it was collected and to comply with legal, regulatory, and operational requirements.

9.1 Retention Periods

Our retention periods vary depending on the type of information and purpose:

• Donation Records: Retained for at least 7 years for tax and accounting purposes
• Grant Applications: Retained for 5 years after final decision or completion
• Communication Records: Retained for 3 years unless longer retention is required
• Website Analytics: Aggregated data retained indefinitely; individual data for 2 years
• Marketing Data: Retained until you opt out or request deletion
• Legal Documents: Retained as required by applicable laws and regulations

9.2 Secure Disposal

When personal information is no longer needed, we securely delete or anonymize it using industry-standard methods to prevent unauthorized access or reconstruction of the data.

10. Third-Party Links and Services

Our website may contain links to third-party websites, applications, and services that are not operated by Julian & Varue Foundation. This Privacy Policy does not apply to these external sites.

10.1 External Websites

We are not responsible for the privacy practices or content of third-party websites. We encourage you to review the privacy policies of any external sites you visit. Links to third-party sites do not constitute an endorsement of their privacy practices or content.

10.2 Social Media Integration

Our website may include social media features and widgets. These features may collect information about your IP address, pages visited, and may set cookies. Social media features are governed by the privacy policies of the companies providing them.

10.3 Partner Organizations

We work with various charitable organizations and partners. When you interact with these organizations through our platform or referrals, their own privacy policies will apply to any information you provide directly to them.

11. Changes to This Privacy Policy

Julian & Varue Foundation reserves the right to modify this Privacy Policy at any time to reflect changes in our practices, technology, legal requirements, or other factors.

11.1 Notification of Changes

When we make material changes to this Privacy Policy, we will:

• Update the "Last Updated" date at the top of this policy
• Post a prominent notice on our website homepage
• Send email notifications to registered users when appropriate
• Provide a summary of significant changes in our communications

11.2 Your Continued Use

Your continued use of our website and services after any changes to this Privacy Policy constitutes your acceptance of the updated terms. If you do not agree with the changes, please discontinue use of our services and contact us to discuss your concerns.

11.3 Policy Archive

We maintain an archive of previous versions of this Privacy Policy. If you would like to review a previous version, please contact us using the information provided below.

12. California Privacy Rights

If you are a California resident, you have specific rights under the California Consumer Privacy Act (CCPA) and other California privacy laws.

12.1 CCPA Rights

California residents have the right to:

• Know what personal information we collect, use, disclose, and sell
• Request deletion of personal information we have collected
• Opt out of the sale of personal information (we do not sell personal information)
• Non-discrimination for exercising CCPA rights
• Request specific pieces of personal information we have collected

12.2 Shine the Light Law

California's "Shine the Light" law permits California residents to request information about our disclosure of personal information to third parties for direct marketing purposes. We do not share personal information with third parties for their direct marketing purposes.

12.3 Exercising Your Rights

To exercise your California privacy rights, please contact us using the information provided in the Contact section below. We will verify your identity before processing your request and respond within the timeframes required by law.

13. European Privacy Rights (GDPR)

If you are located in the European Economic Area (EEA), United Kingdom, or Switzerland, you have additional rights under the General Data Protection Regulation (GDPR).

13.1 Legal Basis for Processing

We process your personal data based on the following legal grounds:

• Consent: You have given clear consent for processing for specific purposes
• Contract: Processing is necessary for a contract with you
• Legal Obligation: Processing is necessary to comply with the law
• Legitimate Interests: Processing is necessary for our legitimate interests

13.2 GDPR Rights

Under GDPR, you have the right to:

• Access your personal data and receive a copy
• Rectify inaccurate or incomplete personal data
• Erase your personal data under certain circumstances
• Restrict processing of your personal data
• Data portability to another service provider
• Object to processing based on legitimate interests
• Withdraw consent at any time
• Lodge a complaint with a supervisory authority

13.3 Data Protection Officer

For questions about how we process your personal data or to exercise your GDPR rights, you may contact our data protection representative using the contact information provided below.